Adaptive and Agile – Supporting Content needs of Your Entire Organization
When it comes to delivering value on content and document management, software must be able to adapt in order to avoid expensive maintenance or upgrades. Content Management foundation should be flexible enough to handle exceptions, manage different type of content needs, and address the evolving requirements of the entire user community. smartDOC is made up of a unique set of technologies that provides the ability to adapt to the diverse content managementoptions required by organizations. This gives your company the agility to organizational shifts, competitive changes, constant content changes, and regulatory compliance mandates.
Specifically, smartDOC adapts to:
- People – the needs of the people involved in making decisions and driving workflow;
- Ecosystems – the front-end and back-end systems in your company as well as external including regulatory agencies; and
- Change – the inevitable changes in roles, responsibilities, policies, procedures, regulatory requirements, and new or modified IT systems.
To support adaptability and quick response time to changes, smartDOC offers a number ofcontent management tools to manage documents and data. Flexible user interfaces allow easy access so that these documents can be modified, content pieces reused, data embedded directly into documents from one central location. This usable, code-free interface makes it easier and faster to access and deploy changes to the process components.
Overview
The features below allow you to manage content and automate with high accuracy, faster and less compliance risk.
Template Designer
Design templates in UI interactively making it business user friendly and no coding involved
Authoring Wizard
Simple user-driven interface with interactive wizard
Collaboration
smartDOC gives users greater control over the review process where multiple participants can review the same document at the same time. Reviewer module is web-based so it can connect all users involved in a collaborative project from virtually anywhere. Reviewer module is integrated with other smartDOC modules and solutions for a holistic approach to quality management.
Workflow
Integration with pre-built or customized workflows.
Content Approval
Ensure only the correct content and data is in approved versions
Text Libraries
Create, maintain and manage finalized reusable content.
Data and Variables
Variables at project, product and global level for dynamic run-time updates.
Dynamic Data Sources
Source the data you want to use whenever you need.
Data Integration
Use your existing data safely and securely.
Rules Engine
Automatelogical flow and conditional decision with rules built at document or global level. No coding involved
Advanced Publishing
Format and publish documents automatically using vast Word / PDF library
Bulk Operations
Create related group of documents efficiently and apply bulk data changes with interactive wizard for better control
Reporting
Apart from document flow tracking, check analytics for document and content process improvement
Flexible Integration
Integrate smartDOC with your systems, databases and document repositories.
Access Control
Share documents, folders, sections or even the whole account with different permissions (Previewer, Viewer, Editor, Upload-only) to anyone you like. Use Okta or Active Directories for central user management.
Audit-Readiness
All documentation is in the same, easily searchable location. Users can easily provide documentation to auditors or allow auditors to have limited access to select documents in the system.